Coffee and a Term Sheet in Sao Paulo
Three Simple Time-Management Techniques
I have always struggled with managing my time efficiently. More than most people, I believe.
As such, I've sought help from a wide-variety time management techniques, most of which I've subsequently abandoned. After compiling a library of half-read books, downloading twenty once-used apps and trying to emulate the systems of organized colleagues, I've selected a few simple techniques that work for me.
First, I divide my tasks into Stephen Covey's Four Quadrants. This keeps me focused on the most important activities each day, while ensuring that I maintain sight of my long-term goals.

Tasks in the "Important but not urgent" quadrant are the most elusive — we tend to ignore these tasks despite the fact that they have the largest impact on our effectiveness.
The second technique is a simple age-old wisdom: plan your day the night before. Specifically, spend the last 10-15 minutes of each work day prioritizing and scheduling your tasks for the next day. It's amazing how much more efficient it is to start the day with a to-do list from the night before — it eliminates distractions and provides continuity from one day to another.
The third technique comes from Tony Schwartz at Harvard: execute the most important task in the first 90 minutes of the workday. The first 90 minutes are when people operate most productively. I try to put items from the "important and non-urgent" quadrant in the first 90 minutes of each day.
That's it: Four Quadrants, Plan the Next Day, First 90 Minutes.
A few suggestions: first, keep your system simple. Elaborate systems with multiple actions often work but they rarely last. Personally, I can't sustain more than three techniques for time management (see above). Find a system that you can sustain.
A second, related suggestion: don't expect perfection. "Nothing's perfect" and perfectionists never stick with anything. My system has gaps and I work my system inconsistently but it's effective and I don't abandon it.
Third, expect to make minor tweaks to your system regularly. I used to search for some unifying theory of time management which, once implemented, would make the universe fall blissfully and permanently into place. Nope.
Maintaining balance, maintaining anything, requires frequent recalibration. Frequent minor adjustments are part of sustaining any system.
Weekly News August 20, 2011
Brazil:
· Aiming to stimulate digital entrepreneurship in Brazil, Grupo RBS has launched the first RBS Prize for Entrepreneurship and Innovation. The initiative will offer prizes of R$50,000, R$25,000 and R$10,000 to the top 3.
· Latin America’s largest group buying site, Peixe Urbano announces that they are going to sponsor a segment of the Startup Farm accelerator program for a startup intending to create solutions using the Peixe Urbano API.
· Led by founder, Rafael Dahis, Brazilian based social networking user review service for University students, CarrascoMamata, launches, offering students advice on class material, professor evaluations, notes on class style, etc.
· Recently launched Brazilian startup, Drimio helps brands and consumers to integrate ideas, opinions and content.
United States:
· According to TechCrunch, Facebook is in the process of rolling out its new “mini” news feed to far more users. The miniature real-time News Feed on the right side of the page will be labeled “Ticker.”
· Foursquare announces that users can now officially ‘check in’ to events using the location based service. Foursquare has hooked up with ESPN for sports events, MovieTicket.com for movie tickets and Songkick for concerts to populate its database with official events.
· Bing launches new Windows app “We’re In.” When you use the app to create an event and invite people to it, the invitation goes out via text message. In addition, the app allows participants to leave in-group status updates.
· Textbook rental leader Chegg announces that it is going digital and will be steadily rolling e-textbooks on its platform. In preparation for it’s digitial debut, Chegg has partnered with many leading textbook publishers.
· Evernote CEO Phil Libin announces that the company has acquired Skitch, a best selling app in the Apple app store. Also announced was the availability of Skitch for Android.
· Google announces that the company will be adding a new weather layer to its popular mapping service, Google Maps. Courtesy of weather.com, the weather layer will display conditions with various icons for sun, rain, clouds, etc.
· In the hours leading up to their Q3 conference call, HP confirmed that the company will be discontinuing operations surrounding the TouchPad and all webOS phones. The company claims that it “will continue to explore options to optimize the value of webOS software going forward.”
VC/Industry:
· Chinese video sharing site, Tudou, which is similar to YouTube, raises $174 million this week in its U.S. IPO. Tudou’s shares were priced at a 58 percent discount compared to rival Youku, valuing the company at $822 million.
· According to a recent study from Nielsen, the 10 most popular Android apps capture 43 percent of all the time spent by Android consumers on mobile apps.
· Research in Motion, the company behind Blackberry announces the development of their own streaming music service that would run specifically on its smartphones and tablets.